1) Controllers of Personal Information
Any personal information provided to or gathered by Banks O Dee Sports Club Limited is controlled by Banks O Dee Sports Club Limited (the data controllers), whose registered office is at Spain Park, Abbotswell Road, Aberdeen, AB12 3AB. A number of suppliers act as data processors on behalf of the data controllers from time to time which can be provided to you on request.
2) What Personal Information about club users does Banks O Dee Sports Club Limited Gather?
The information we gather from our club users help us to continually improve your experience at Banks O Dee Sports Club. This personal information may include:
- your name and contact information; date of birth; preferred communication methods
- business name (in the case of a corporate membership) and business address;
- bank details and credit card details.
- We also create information that becomes part of the personal information we hold about you, such as your membership number and your usage of the club.
- We may also collect and create details on joint members and other family members, where applicable, including family members under the age of 18.
We also collect the following information:
- Sensitive information
- Personal Information from Children
- Photographs for Membership Card
- Contacting us via Website or otherwise
The term “sensitive information” in this context refers to information related to your racial or ethnic origin, political opinions, religion or other beliefs, health, criminal background or trade union membership. Whilst we do not generally collect sensitive information unless it is volunteered by you, we do specifically collect health data to the extent that it is required to assess your readiness for physical exercise. We will use health information provided by you exclusively to serve you better and meet your particular needs. By providing the sensitive information to us, you are consenting to our using it in the manner set out in this Policy.
We do not knowingly collect personal information from individuals under 18 years of age without the permission of their parent or guardian. As a parent or legal guardian, please do not to allow your children to submit personal information without your permission.
In the interests of security and the prevention of crime, we may take a digital photograph of each member to whom a membership card is issued. By providing the digital photograph to us, you are consenting to our using it in the manner set out in this Policy.
When you use the www.banksodee.co.uk.co.uk website (“Our Site”) or contact us by post, telephone, fax, email or SMS, we collect, store and use certain personal information that you disclose to us. This includes details such as your name, address, telephone, email and mobile phone number as well as traffic data, location data, web logs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access. If you contact us, we may keep a record of that correspondence.
We use CCTV in our clubs for health and security reasons. If you have any queries in relation to the use of CCTV operating in and around our clubs please contact us.
We also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
3) What do we do with personal information collected from you?
We use personal information to provide the services you request from Banks O Dee Sports Club such as to facilitate: staff administration, administration of your membership of the club, facilitate bookings of classes and appointments with our own or third party service providers and other transactions. We may also use the information to: advertise products and services, to process payments and maintain accounts and records, to prevent crime and aid in the prosecution of offenders, and to administer and maintain membership records. In addition, we use this information to improve our platform, prevent or detect fraud or abuses of our website and enable third parties to carry out technical, logistical or other functions on our behalf.
We also use your details to send you newsletters and promotions, and to conduct online surveys or surveys by telephone; prize draws; competitions and other promotions via email, telephone or post. We will also use the information in the course of collecting your membership fees and any other payments that may be due to us from you.
4) What about Cookies?
Cookies are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser to enable our systems to recognise your browser and to automatically collect information from your computer such as your IP address and other details about your computer which are automatically collected by our web server, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
- To estimate our audience size and usage pattern.
- To store information about your preferences, and so allow us to customise Our Site according to your individual interests.
- To speed up your searches.
- To recognise you when you return to Our Site.
5) Does Banks O Dee Sports Club Limited share the Information it receives?
Information about our club users is an important part of our business and we do not sell it to others.
Promotional Offers: Sometimes we send offers to club users on behalf of other businesses. When we do this, we do not give that business your name and address. If you do not want to receive such offers, please tick the opt¬out box in your terms and conditions or let us know in writing if you don’t want us to receive these offers.
With your consent, other than as set out above, you will receive notice when information about you might go to third parties and you will have an opportunity to choose not to share the information.
6) How Secure is Information about me?
We maintain physical, electronic and procedural safeguards in connection with the collection, storage and disclosure of personally identifiable information. Our security procedures mean that we may occasionally request proof of identity before we disclose personal information to you.
7) What about Links to other websites?
8) What Choices do I have?
As discussed above, you can always choose not to provide information. If you do not want to receive e¬mail or other mail from us, tick the opt¬ out box in your terms and conditions or let us know in writing if you don’t want us to receive these offers.
9) Are Children allowed to use Banks o Dee?
If you are under 18, you may use Banks o Dee only with the involvement of a parent or guardian.
10) What Rights do I have in relation to my Personal Information?
You have the right to ask us not to process your personal information for marketing purposes by sending an email to the firstname.lastname@example.org. The Data Protection Act 1998 (as amended) gives you the right to access personal information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you. If you would like to access your personal information contact us by email to email@example.com. or by post to Banks O Dee Sports Club, Abbotswell Road, Aberdeen, AB12 3AB.
11) Notices and Revisions
If you have any concern about privacy at Banks O Dee Sports Club, please e¬mail us a thorough description and we will try to resolve the issue for you.